For foreclosure attorneys, time is money. Whether you serve creditors, tax lien investors, county governments, or you work in a county office, one overlooked bottleneck can drain your team’s productivity and delay cases by weeks: managing title work. Even simple client inquiries, like understanding deed vs title, become challenging to explain when the back-end processes are chaotic. The good news? There’s a solution that simplifies this antiquated, time-wasting process, saving you hours each week and preventing costly delays.
The Hidden Problem in Foreclosure Workflows
Title search management is a silent productivity killer. It’s a repetitive, manual process that no one talks about because, until now, there’s been no way to automate it. Your team is forced to grit their teeth through endless administrative tasks, from ordering and tracking searches to resolving issues with vendors and managing invoices. These tasks pile up, creating errors and delays that frustrate your team and, inevitably, your clients.
Here’s a breakdown of the challenges:
- Order, Track, Receive, Name, Store, and Find Searches: Placing title search orders, tracking their status, receiving, naming and storing files, and hunting for misplaced documents across multiple locations. Requires countless emails. Tracking requires strict naming conventions and shared storage locations – but that means files get lost and stored in each of your team’s work silos: inboxes and workstations. Finding files means hunting, sending emails, and making phone calls.
- Communication with search vendors: Constant back-and-forth with vendors to resolve issues, request commercial quotes, or handle cancellations. How do you know who’s responsible for what? Critical vendor requests for info to solve search-interrupting problems often go unanswered once they fall below the fold, buried in inboxes, causing weeks of delays.
- Invoices: Reconciling invoices from multiple vendors, dealing with duplicates, incorrect charges, or fees for canceled searches. These need to be collated, approved, and forwarded for payment, often across multiple inboxes.
- Payments: Manual data entry into payment systems, printing checks, stuffing envelopes, and mailing them. Special payment requests from vendors? That’s another round of the “check circus” or bank app investigations to track uncleared payments.
- Work Silos: When an employee is out—whether for lunch, illness, PTO, or no longer with the company—their work grinds to a halt because it’s in their inaccessible work silo. Finding files or determining the status of searches often requires a frustrating forensic audit of their inbox or desktop – which is impossible for remote employees’ silos. Shared spreadsheets and drives? They rely on human memory, strict naming conventions, and error-prone data entry, leading to omissions and backlogs.
These inefficiencies waste hours every week, increase your overhead, and delay noticing or filing, ultimately affecting client satisfaction. Worst of all, they force your team to focus on mundane tasks instead of critical legal work, risking burnout and turnover.
The Solution: Automate Title Management with Title Leader – still using your favorite search vendors.
Title Leader (TL) revolutionizes how foreclosure attorneys manage title work. TL eliminates manual, repetitive tasks, centralizes all information, and provides a faster, smarter, headache-free way to move cases forward. Here’s how it transforms your practice:
- Streamline Processes: Handle the entire process with just a few clicks, replacing hours of manual work each week.
- Automatic tracking, receipt, naming, and storing of searches, invoice aging, and payment.
- Centralized Workflow: Gets you out of work silos and into shared data, organized in one intuitive Dashboard.
- Actions required on your dashboard prevent vendor requests from being overlooked.
- Accountability of responsiveness to vendor requests means work moves as fast as possible.
- Standardized Workflow for all team members, using best practices.
- Continuity of Workflow – Anyone can see & continue the work of any other, with a click, regardless of who’s absent. No ball ever gets dropped again. Managers are no longer held hostage by work silos.
Title Leader has no subscription fees, license fees or user limits. Learn how Title Leader can save your team hours of administrative effort. Book a demo today.
Clients sometimes question if owner’s title insurance is a rip-off, adding another layer of confusion that your team must manage manually.
